Commercial Copier Tips

It’s 2019, and more than ever we live in a paperless, digital world. Concert and airplane tickets are scanned on phones; businesses live in Google Docs, Excel sheets, and digital dashboards. I mean, some of us work in offices or from home where 90% of communication occurs on business-casual messaging apps like Slack (the office equivalent of sliding into our DMs).

But for millions of large and small businesses, commercial copiers are still necessary. A group of people holding the same piece of paper with the same information to examine is an effective way to make sure that people aren’t surfing the web, checking social media, or looking at dreaded NSFW videos and memes (I’m not making an accusation…).

In fact, more than 70 percent of workers say they feel distracted at work. There’s good news for you—the commercial copier is a useful (and a little dated) machine that can keep your team focused in meetings.

So here are 5 Commercial Copier Tips to keep your machine running smoothly, and your business a little more distraction free.

Buy, Rent, or Lease – Get good advice

Every business is unique, so there isn’t a one-size-fits-all solution. There are many different reasons why renting a copier may be in your business’ best interests, and buying one may make sense for completely other reasons.

Media Versatility

Make sure that your commercial copier solution that can handle the various sizes and shapes you might be printing for such as: index cards, books, manuals, contracts, etc.

Do you even Duplex though?

Duplexing is the ability for the copier or printer machine to be able to print on both sides of the page. This is especially important if you’re printing at high volumes and is both a financially eco-friendly solution to internal documents.

How do you See the world?

For some businesses, printing in color is a must. For others, you may never need to print in anything other than black-and-white. If your copier is color-enabled, but you only print in black and white, you will be having to refill color cartridges (which are more expensive). It might seem like a small detail, but the devil is always in the details.

Efficiency and Response Time

In the spirit of saving time, the type of commercial copier you choose is highly dependent on how often it will be used. It doesn’t make a lot of sense to have a high print/ultra fast copier that takes minutes to warm up if it’s only being used periodically. Vice versa, printing hundreds of pages on a low volume solution can be similarly frustrating.

If you are unsure of which commercial copier fits your needs, or need some expert advice from a trusted person who isn’t going to sell you out for a copier that doesn’t fit your needs, Office Space Copier can help. No one wants to be stuck with the wrong copier and the only way out feels like a re-enactment of the Office Space equipment bashing scene is the only course of action.